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How to complete an online Application form for entry to UWC

Instructions for completing an online Application form to UWC colleges

Step 1: Registration and access to personal account.  

To complete an online application to a UWC college you will need to follow the link in the section “Eligibility Criteria” and register.

On the registration page you should provide your personal e-mail, name and surname (in English), and a password that you will use to get an access to your account in the application system. Then please click Create Account button.

Within 10 minutes you will receive a link to your account in the system. Following this link and entering a password will give you access to your account

Important: Automatically generated messages are sometimes blocked by spam filters. Therefore, if you do not receive a notification with the link within 10 minutes, please check your Spam folder. If you have not received an invitation within 24 hours, please contact us via russia@uwcnc.org.

Once logged in you need to complete a short questionnaire the “Applicant Information” and choose if you apply through:

  • UWC National Committee system (successful candidates may apply for a scholarship / grant on the basis of demonstrated need),
  • or UWC Global Selection Programme (successful candidates will be expected to pay the full fee of the UWC school or college).

If you select UWC National Committee the system will determine which selection committee you are eligible for. Once the Applicant Information is complete you need to click View Applications to see which committees you are eligible to apply for.

In the Task column in your account there is an interactive Task list, where the completion status of the various sections of the online Application form is shown.

In the Actions column, actions corresponding to various sections of the Application form are shown: these allow you to view, edit or delete documents or information that something has been added.

You can monitor the current status of each task of your Application in the Status column. The deadline for completing each task is shown in the Deadline column.

Step 2: Completing Section A1.  

This section is completed by the Applicant in English.

From the Task list choose Section A1 and complete the form that then opens.

A copy of your academic transcript needs to be attached by selecting Upload an Academic Transcript at the Section A1. On the page that opens, press “Choose File”, choose the necessary document from your computer’s folders, and then press the Submit button. The system supports PDF, Microsoft Office and Open Office files and images (*.jpg, *.gif, and *.png). PDF files are preferred.

To return to the Task list, press Back.

Completing Section A2. This section is completed by the Applicant in English.

From the Task list choose Section A2 and complete the form that then opens.

Copies of your diplomas/certificates/awards need to be attached by selecting relevant tasks at the Section A2. On the page that opens, press “Choose File”, choose the documents from your computer’s folders, and then press the Submit button. To return to the Task list, press Back.

Your photo (a full-face view) should be uploaded by selecting Add Your Logo on the user account page. On the page that opens, press “Choose File”, choose the photo from your computer’s folders, and then press the Submit button. The system supports images (*.jpg, *.gif, and *.png).

A copy of your passport/ID can be attached by selecting Upload a copy of your passport or ID from the Task list. On the page that opens, press “Choose File”, choose the document from your computer’s folders, and then press the Submit button.

A copy of the Consent to Personal Data processing (the document can be downloaded by clicking the link at the Task list), completed and signed by a candidate and one of his/her parents/guardians, should be attached by selecting Upload a copy of the Consent to Personal Data processing from the Task list. On the page that opens, press “Choose File,” choose the document from your computer’s folders, and then press the Submit button. The system supports PDF, Microsoft Office and Open Office files and images (*.jpg, *.gif, and *.png). PDF files are preferred.

Step 3: Completing Section B. 

This section is completed by the Applicant’s parents(s) or guardian(s). Section B may be completed in Russian or English.

In the Task list, select Section B – Parents or Guardians and complete the form by indicating the name, surname and email address of the parent or guardian who will complete Section B. After you have completed the form and pressed the Submit button, an invitation containing a link will be sent to the email address you have supplied within a few minutes. By following this link, your parent or guardian will obtain access to Section B and be able to complete it.

On the Task list he/she will need to select Parent’s or Guardian’s Form and complete the form that then opens. 

Important: Please alert your parent or guardian to the fact that they will be receiving an email requesting them to complete a form. Automatically generated messages are sometimes blocked by spam filters. Therefore, if your parent or guardian has not received an invitation containing a link giving access to Section B within 10 minutes, they should check their Spam folder. If the invitation is not received within 24 hours, select Section BParents or Guardians from the Task list in your account and press Resend Invitation. Alternatively, use the Delete option to delete your parent or guardian’s information, add new details, and send a new invitation to your parent or guardian with a link giving access to Section B. If the invitation is still not received, please contact us via russia@uwcnc.org.

To return to the Task list, press Back.

Step 4: Completing Section C – Community Reference.  

This may be completed in Russian or English.

Section C should be completed by someone who can give a community reference for the Applicant. This section must not be completed by a school teacher, family member or friend. The person who completes it must be aged over 18 and must know you well. This person might for example be your coach (outside school), or, if you work or volunteer, your manager. The information contained in this reference is confidential. The detailed reference will be asked to be provided for those candidates who will be invited to participate in the Final Selection Day.

In the Task list select Section C – Community Reference and complete the form by indicating the name, surname and email address of the Referee who will provide your reference. After you have completed the form and pressed Submit, an invitation containing a link should be sent to the email address provided within a few minutes. By following this link and entering a password, your Referee will be able to access and complete Section C.

In the Task list, the referee must choose Community Reference and complete the form that then opens.

Important: Please alert your Referee to the fact that they will be receiving an email requesting them to complete a form. If your Referee has not received this invitation within 10 minutes,  they should check their Spam folder. If the invitation is not received within 24 hours, select Section C – Community Reference from the Task list in your account and press Resend Invitation. Alternatively, you may select the Delete option to delete your Referee’s information, add new details, and send a new invitation to your Referee with a link. If the invitation is still not received after this, please contact us via russia@uwcnc.org.

To return to the Task list, press Back.

Step 5: Completing Section D – School Reference.  

This should be completed by the Applicant’s teacher in Russian or English.

Section D should be completed by a teacher who knows you well. This is your academic reference. Information contained in the reference is confidential. The detailed reference will be asked to be provided for those candidates who will be invited to participate in the Final Selection Day.

In the Task list, select Section D – Teacher and complete the form by indicating the name, surname and email address of the teacher who will provide your school reference. Once you have completed this form and pressed the Submit button, an invitation containing a link will be sent to the email address given within a few minutes. By following this link and entering a password, your teacher will obtain access to Section D and be able to complete it.

In the Task list, the referee should select School Reference Form and complete the form that then opens.

Important: Please alert your teacher to the fact that they will be receiving an email with a request to complete a form. If your teacher has not received an invitation with a link for access to Section D within 10 minutes, they should check their Spam folder. If the invitation is not received within 24 hours, select Section D – Teacher from the Task list and press the Resend Invitation button. Alternatively, you may use the Delete option to remove your teacher’s information, add new details, and send a new invitation to your teacher with a link allowing them access their user account. If the invitation is still not received after this, please contact us via russia@uwcnc.org.

To return to the Task list click on Back.

Step 6: Submitting the Application. 

In the Status column you can see the current status of each task in your Application (including whether sections B, C and D have been completed). When all sections of the Application form have been completed, click the Submit Application button to submit it to the Russian Selection Committee.

Check your application!

Before sending your completed application, ensure that:

  • You have completed Sections A1 and A2 and attached electronic copies of your passport, Transcript and the Consent to Personal Data processing;
  • Your parents or guardians have completed Section B;
  • All the references in Sections C and D have been submitted.

The Status column opposite each task should be marked Complete